Being a real estate business owner means having to juggle a lot of responsibilities: constant communication with clients, marketing/selling properties, completing paperwork, accounting duties, following up with clients, etc. For many agents and property managers - these moving pieces can become overwhelming, which is why hiring a real estate virtual assistant (VA) could be one of the best choices you could make in 2025.

A real estate VA can take care of repetitive & time-consuming functions in your role that give you much more time to focus on getting deals closed and growing your business.
At Acrebook, we provide virtual bookkeeping services for real estate professionals, but we also fully recognize the value that a VA can have in optimizing the day-to-day processes of real estate professionals.

Here are 20 tasks we think you should consider outsourcing to a real estate VA today.

1 Email Management and Inbox Management
Emails can be filtered, organized, and attended to. Emails from leads or clients can be prioritized and crucial messages can be selected through the system.
2 Scheduling Appointments and Showings
Clients can be scheduled for appointments and calendar management can be done for the client along with property showings.
3 Data Entry 
All information such as the CRM, lead databases and property files can be updated by Virtual Assistants and the information can be kept organized and updated.
4 Lead Generation
Research for leads can be done, lead lists can be created along with processes, and the information can be uploaded to the CRM system.
5 Social Media Management
On various platforms, posts can be scheduled, comments can be moderated, and engagement analytics can be observed on Facebook, Instagram, LinkedIn.
6 Listing Management
MLS listings can be updated, attributed to different syndication pages, and the accuracy of the details in the listing can be maintained.
7 Online Marketing
The ads set by the client can be run and the results can be tracked, results analyzed, and changes made if needed.
8 Client Communication
Clients can receive follow up emails, in addition to reminder texts, and the Virtual Assistant can handle all questions.
9 Prepare Contracts and Agreements
Your virtual assistant (VA) is able to draft and prepare documents, sending them to you for feedback, all without taking any time out of your day!
10 Transaction Coordination
VAs are able to handle all your deadlines, documents, and communications with escrow and closing.

11 Bookkeeping and Expense Tracking
Using QuickBooks, Xero, and AppFolio, and Buildium software, Acrebook assists in book management.
12 Market Research
A VA can collect and organize data about the area, including local trends, relevant properties, and neighborhood statistics.
13 Creating Marketing Materials
They can develop advertising property flyers, brochures, and property-focused email newsletters.
14 Virtual Tours and Media Coordination
VAs can schedule and manage the uploads of videographers and photographers and virtual tour uploads.
15 Website Updates
They can publish blog entries, edit website content, and keep the listings current.
16 Tenant Screening (for property managers)
Your VA can help with background checks, rental history and verification check calls.
17 Rent Collection Follow-Ups
They have the ability to issue reminders to the tenants, monitor the payments, and document the transactions.
18 Maintenance Coordination
VAs can record maintenance tasks, assign them, and monitor the maintenance afterwards.
19 Database Cleanup
They can delete duplicates, verify records, and maintain your CRM’s contact records to remove outdated information.
20 Reporting and Analytics
VAs are able to prepare reports weekly or monthly for leads, sales, and overall financial results.
Why Outsource to a Real Estate VA?
Delegate time consuming activities
Enhance customer engagement by responding more quickly.
Grow your business without the added expense of a full time employee.
Spend your time more efficiently focused on activities that drive profit like deal- closing and networking.
How Acrebook Supports Real Estate Professionals
Acrebook provides virtual bookkeeping services to real estate agents and property management companies. While your virtual assistant completes all the marketing, scheduling, and client tasks, our team ensures your financial documents are meticulously accurate, secure, and prepared for tax season.
We seamlessly integrate with AppFolio, Buildium, Yardi, Rentvine, TenantCloud, Rentec, QuickBooks, and Xero. Acrebook’s VA’s can help integrate your existing systems with proven bookkeeping, allowing for efficient and sustainable growth of your business.

FAQs about Real Estate Virtual Assistants
1. What is a real estate virtual assistant?
A real estate VA is a remote professional that performs administrative, marketing, and operational tasks in real estate businesses.
2. How much does a real estate VA cost?
The costs will vary depending on the experience of the VA and the tasks performed for you, but it is generally much less than hiring in-house staff.
3. Can a VA do bookkeeping?
Sure, but when it comes to bookkeeping for your real estate business specifically, a real estate bookkeeping practice like Acrebook can help to make sure it is done accurately and compliantly, as a real estate VA may not be lodging documents properly.
4. What is the difference between a general VA and a real estate VA?
A real estate VA has real estate-specific knowledge of processes, tools, and terminology that will enhance their productivity for agents and property managers.
5. How do I work with a VA and Acrebook?
First, you would hire a VA to assist you with administrating and overseeing your daily tasks. Second, you would set up a working relationship with Acrebook to assist you with financials. Together, you will have the support you need to scale your business.

Final Thoughts
Using a real estate VA can change the way you operate your business, whether it's scheduling, marketing, data-entry, bookkeeping support, or any task that frees up your time and allows you to concentrate on growing your business. By using Acrebook's virtual bookkeeping services and a VA, you can take care of both your operational, and financial, sides of your business.

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Leasing multifamily housing can consume valuable time. From advertising the property and responding to inquiries, to conducting the tours, and managing the applications and leases, every step adds time and costs. Today, property managers and real estate owners/managers are leveraging technology to reduce leasing time and residential vacancy.
At Acrebook, we help real estate professionals with accurate, real-time financial reporting and virtual bookkeeping services. Below are some examples of how you can use technology to make you leasing process quicker, and allow you more time to focus on portfolio growth.
The Importance of Speed in Multifamily Leasing:
Vacancies are expensive. Losing rental income while still incurring costs for maintenance, utilities, and property taxes is the owner’s downfall every day the rental unit remains vacant. Speeding the leasing process allows for reduced vacancy time, quicker engagement with a qualified tenant, and an improvement in NOI (Net Operating Income).
Technology provides property managers with the capabilities to effectively transact with speed, all while being consistent and professional every step of the way.
1. Online Listings with Built-in Syndication
Current property management software offers you the ability to create one listing, then auto push that listing to all major rental sources such as Zillow, Apartments.com, Rent.com, and Facebook Marketplace. Instead of spending time manually posting on rental platforms, you not only save time but are able to maximize exposure to those listings; and in turn, creating the opportunity to lease your property quicker, and to qualified tenants.
When researching leasing platforms, look for platforms with the auto syndication option.
2. Virtual Tours & 3D Walkthroughs
Instead of waiting for a prospective tenant to schedule an in-person showing, enable prospective tenants to view units virtually. Many platforms including Matterport or Zillow 3D Home allow property managers to create “virtual experiences” where tenants can take and experience a tour similar to what they would if they did an in person showing.
By offering virtual tours, you eliminate the time coordinating the showings, and allow for attracting both relocating renters, as well as those less interested in doing a showing.
3. Automated Scheduling Tools
Allowing prospects to choose their own time to book tours (without all of the back-and-forth emails or phone calls) can drastically reduce leasing time. There are tools, such as Calendly, Tenant Turner, and ShowMojo, that integrate with your calendar and leasing process, allowing prospects to book tours in a variety of time slots seamlessly. Some of these systems even offer self-guided tours with smart locks.
4. AI Chatbots & Instant Messenger
Prospects will typically have similar questions about availability, lease terms, pets, parking, etc. AI chatbots and instant messaging will answer these questions, in real-time, around the clock — while also reducing your response time and increasing lead conversion. These bots could also collect lead info, schedule a showing, and even prequalify applicants.
5. Digital Applications & E-Lease Signing
Digital applications eliminate the reliance on endless paperwork, and via an online form allow tenants and leasing teams the speed of transactions. Tenants typically can complete an online application, upload documents, and even e-sign a lease on platforms (Buildium, AppFolio, RentCafe) in around 30 minutes. The online process eliminates friction points from the leasing process and can significantly decrease the turnaround time from days to just hours.
6. Automated Background & Credit Checks
Instead of requesting background checks via phone calls/emails, computer software now allows you to have tenant screening services integrated directly into the leasing process. You can literally screen, receive, and make an informed decision with an applicant’s background, eviction, and credit reports in less than 10 minutes without training, accessing multiple websites, or worrying about confirming you received the most updated reports. This is the current standard in leasing technology and will allow you to keep the all-important leasing process moving along seamlessly.
7. Centralized Communication Platforms
Platforms like AppFolio and Rentvine have built-in messaging tools to centralize communication — whether email, texts or in-app messaging, it is all together, making it less likely that messages will be overlooked and speeding up communications with prospects and applicants.
8. Performance Dashboards & Reporting
Utilizing a real-time dashboard that tracks vacancy percentages, application progress, and time on market for each unit provides leasing managers with visibility on bottlenecks and workflow improvements. The more visibility obtain about your business, the quicker you are able to respond to the market.
The Financial Component: How Acrebook Allows Your Bookkeeping to Keep Pace with Your Leasing Speed
Technology has sped up leasing, but it has also accelerated the amount of financial information coming into your systems. Application fees, rental deposits, marketing expenses, and rent collections, as snapshots in time are important as well. With everything that has to get done keeping your books neat is exceedingly important.
This is where Acrebook comes into play.
As virtual bookkeeping service for property managers, real estate investors, and multifamily operators, we leverage programs like Buildium, AppFolio, QuickBooks, Rentvine, and Xero to make sure your books are precise, data is up to date, and your books are tax ready.
As you automate your leasing process, we automate and make sure your bookkeeping and accounting are optimized for it rather than cluttered from it — all so you can lease faster and be less hindered by financial clutter.
Frequently Asked Questions About Technology in Multifamily Leasing:
How do you find the best software for automating multifamily leasing?
Tools like AppFolio, Buildium, RentCafe, and Funnel are commonly utilized. Each of these tools has online applications, e-signatures, listing syndication, and communication features.
Will virtual tours eliminate the need for in-person tours?
For many renters, yes! Virtual tours assist in narrowing down serious prospects, resulting in less in-person tours, now limited only to the applicants who fall in love with the property.
How does Acrebook assist with leasing technology?
We provide financial assurance through rent roll tracking, deposit reconciliations, and applications fee accounting. This allows your leasing process to remain compliant and organized.
Are these tech tools expensive to use?
Generally speaking, most leasing platforms offer scalable pricing according to your unit count. Many of them will provide a ROI through faster lease-ups and lower vacancy rates.
Conclusion:
In multifamily leasing, time is of the essence. The right technology allows property managers to maximize time-on-market, reduce vacancy costs, and streamline the experience for tenants. The leasing experience can be sped up at each step, from listing to lease sign. Automated and AI tools allow for a streamlined and efficient process.
At Acrebook, we help your financial systems support your leasing goals. Our virtual bookkeeping service is designed for contemporary property managers using technology to build better and scale faster.
At AcreBook, we help your financial systems support your leasing goals. Our virtual bookkeeping service is designed for contemporary property managers using technology to build better and scale faster.

In Commercial Real Estate, time is of the essence. Whether you are closing up office leases, acquiring investment properties, or finalizing tenant negotiations, time lost can cost thousands. Real estate professionals today are utilizing PropTech — property technology tools — to expedite transactions, minimize manual work, and enhance decision-making.
At Acrebook, we help commercial real estate professionals and property managers stay ahead with virtual bookkeeping services that integrate directly into the platforms you already use. In addition to accounting, PropTech is altering the procedures for closing deals — and faster than before.
Let’s take a look at the tools which will help close commercial deals faster than before in 2025.
What is PropTech in Commercial Real Estate?
PropTech, or property technology, is a term for digital technology used to buy, sell, lease, and manage real estate. For commercial players, this includes various technological solutions such as AI-driven services, cloud-based CRMs, virtual deal rooms, lease automation technology, and smart analytics. These platforms provide solutions to eliminate transaction friction and smooth sailing throughout the entire transaction process, from sourcing to closing.
Key PropTech Solutions That Move the Needle on Commercial Closings
Virtual Deal Rooms
Virtual deal rooms provide a digital platform for buyers, sellers, attorneys, and lenders to work together effectively in real time. Virtual deal rooms organize contracts, financials, due diligence documents, and lease documents, all in one place, and eliminate back-and-forth communications.
Some popular examples include Dealpath, RealCapitalMarkets, and DocuSign Rooms.
2. Automated Lease Management Software
PropTech solutions like LeaseAccelerator, or MRI Lease Management systems provide additional speed in lease drafting, redlining and approval. Using AI to abstract leases can save time by extracting significant terms and clauses in addition to legal reviews speeding up.
This allows brokers and owners to more rapidly move leases from negotiation to signature with minimal steps.
3. Real Time Market Analytics
AI enabled tools like CompStak and Reonomy provide immediate access to market comps with tenant information and pricing trends to make decisions faster and negotiate better.
Gone are the days of waiting on reports from third-parties and outdated spreadsheets — the data is now in their control with PropTech.
4. Smart CRM & Pipeline Tools
A CRM designed specifically for real estate like AscendixRE, Apto or ClientLook allows brokers to track leads, initiate follow-ups automatically and manage their pipelines.
Automated reminders, integrated calendars, and the ability to share documents immediately allows teams to complete transactions without missing steps or losing communication.
The Advantages of PropTech for Closing Deals Faster
Less manual errors
Increased turnaround in document approvals and signature
Real time collaboration from all parties
Faster turnaround in due diligence
Shorter leasing and transaction cycles
Better financial forecasting
How Acrebook Can Help You Move Faster
While PropTech providers can enhance the front-end processes of leasing and transactions, your back office still needs to be in sync. That’s where Acrebook comes in. We provide virtual bookkeeping services for commercial property owners, investors, and brokers. We will reconcile your books, prepare reports, and provide you with financial clarity using software including Buildium, AppFolio, Rentvine, QuickBooks, Xero, TenantCloud, and Rentec. You can close your deals, and leave keeping the numbers right and compliant to us.
Frequently Asked Questions about PropTech and Commercial Transactions
1. Is it possible that PropTech can lessen (or eliminate) closing time on commercial transaction?
Absolutely! PropTech provides centralized documents, streamlined lease workflows, and quicker access to the required datasets to potentially cut days or weeks from the normal transaction timeline.
2. Does it require multiple PropTech tools to accomplish a single transaction?
Not typically! Many PropTech platforms now include tools such as e-signatures, data storage, and CRM within a single dashboard. Some tools include integration services which make the workflow process seamless.
3. Does implementing PropTech entail huge costs?
There are plans with scalable options for both small and large portfolio sizes. Many tools offer cloud-based subscriptions at an affordable price that allows simple usage by small and large firms alike.
4. How does Acrebook assist PropTech users?
Acrebook specializes in virtual bookkeeping solutions compatible with the systems that you are already familiar with using. We are able to asynchronously sync with your PropTech platform and any required accounting tools to maintain your accounting across the board.
5. Will using a PropTech tool help with compliance?
Yes! PropTech tools which manage lease terms, documentation, and tracking financials in real-time should help mitigate compliance risk and improve audit readiness.