As the year comes to a close, property managers and real estate professionals have more than rent rolls and maintenance to think about — year-end reporting is around the corner.
It’s the season when every transaction, every invoice, and every missed entry suddenly matters. For many, this is when messy books turn into long nights, confusing reconciliations, and the stress of preparing for the tax season.
If you’re feeling that familiar pressure, now’s the perfect time to clean up your books, streamline your systems, and start fresh before 2025 begins. That’s where Acrebook comes in.

1. Why Year-End Bookkeeping Matters More Than You Think:

Closing your books properly isn’t just about taxes. It’s about understanding where your business stands and how to plan for the year ahead.
Accurate year-end financials show you:

• Which properties are most profitable
  

• Where maintenance costs are increasing
  
  
• How much you’ve earned, spent, and saved
  
  
• Whether your records align with owner statements and trust accounts
  
  

If these numbers aren’t clear or complete, tax season becomes more complicated — and financial planning for 2025 gets delayed.
Acrebook helps property managers close the year with confidence by reconciling every account, cleaning up transaction histories, and preparing accurate reports that align with your software and tax requirements.

2. The Real Cost of Disorganization:

When your books aren’t updated regularly, small problems multiply. Missing receipts, miscategorized expenses, and late reconciliations can distort your financial picture.
Disorganization doesn’t just affect year-end reporting — it impacts your daily operations. You can’t make informed decisions, you lose track of overdue payments, and you risk inaccurate owner distributions.
Acrebook’s team of experienced bookkeepers reviews and corrects your records, ensuring your data is complete, accurate, and ready for review. We also help identify where systems are breaking down, so the same problems don’t repeat next year.

3. Make System Migration Less Stressful:

Many property managers wait until the end of the year to switch accounting systems or property management software. While it’s a smart time to start fresh, migrating data can be risky without the right support.
That’s where Acrebook’s specialists make a difference. Our team is proficient in AppFolio, Buildium, Rentvine, QuickBooks, TenantCloud, Rentec, and Xero. We help you move data securely, verify accuracy, and ensure your new system is properly configured from the start.
Whether you’re consolidating multiple portfolios or upgrading to better software, we make sure your migration is smooth, accurate, and ready for 2025 reporting.

4. Preparing for the 2025 Tax Season:

Once your books are clean and your systems are in order, tax preparation becomes straightforward.

Acrebook ensures that:

• All income and expenses are categorized correctly
  
  
• Owner and trust accounts are reconciled
  
  
• Reports align with tax requirements
  
  
• Financial summaries are ready for your CPA
  
  

We organize your year-end reports so you don’t have to scramble at the last minute. With everything ready early, you avoid penalties, late fees, and unnecessary stress.
This preparation also gives you a head start on financial planning for next year — helping you set budgets, review performance, and make decisions with clear data.

5. Why Outsourcing Now Saves You Later: 

Outsourcing your bookkeeping before year-end doesn’t just clean up the past — it sets up your future.

Here’s what Acrebook provides when you start now:

• Immediate cleanup of past months’ data
  
  
• Monthly reconciliations and real-time reporting
  
  
• System integration with your property management software
  
  
• Ongoing financial clarity and support
  
  

You don’t need to wait until tax deadlines to act. Getting started early means your January will be organized, your reports will be ready, and your stress will be lower.

6. How Acrebook Supports Property Managers:

Acrebook isn’t just another bookkeeping service. We specialize in property management accounting — understanding the complexities of rent payments, maintenance costs, deposits, and owner distributions.

Our services include:

• Bookkeeping and CRM Support – Organized financial records and clear data flow between systems.
  
  
• Property Management Support – Help with communication, coordination, and financial tracking.
  
  
• Real Estate Virtual Assistants – Remote professionals trained in property management workflows.
  
  

With over a decade of experience across residential, commercial, and HOA management, our team ensures your books are accurate, your systems efficient, and your reporting reliable.

Halloween Special Offer The Perfect Time to Clean Your Books

Don’t wait until December to face the ghosts of disorganized accounting! 👻

This Halloween, Acrebook is offering a treat for property managers who want to get ahead of year-end reporting:

30% OFF + Free Year-End Bookkeeping Consultation + One-Month FREE Trial

We’ll review your books, fix inconsistencies, and prepare you for the 2025 tax season — all before the year-end rush begins.

No tricks, no hidden fees — just a smoother, smarter start to the new year.

Start now and let Acrebook handle the details while you focus on growth.
​
Visit www.acrebook.com to claim your Halloween offer before it disappears.

​

Running a property management business means managing people, payments, paperwork, and platforms often all at once. For many property managers, time gets lost in manual work and disconnected systems that make even simple tasks harder than they should be.
But the most efficient property managers are changing that. They’re using automation, integrated accounting tools, and CRM systems to simplify how they work, reduce errors, and gain better control of their data.
Here’s how automation is helping property managers work smarter and how Acrebook can help you do the same.
1. Accounting Automation That Keeps You AheadManual bookkeeping can easily become overwhelming when you’re handling multiple properties, tenants, and vendors. Each missed entry or delayed reconciliation creates confusion that affects financial clarity and reporting accuracy.
Accounting automation helps property managers stay on top of their numbers without spending hours tracking each transaction. Acrebook integrates with trusted platforms such as AppFolio, Buildium, Rentvine, QuickBooks, TenantCloud, Rentec, and Xero — ensuring your accounting system updates automatically as rent is collected, payments are processed, and expenses are recorded.
With the right setup, you get real-time visibility into your income, cash flow, and property-level expenses. Automation also reduces the chance of human error and ensures that reconciliations are always on time.
At Acrebook, our specialists configure and maintain these tools so you can focus on managing your business, not spreadsheets.
2. Streamlined CRM IntegrationsManaging tenant communication, renewals, and maintenance requests through emails or spreadsheets can slow down your operations. A well-integrated CRM brings every detail into one place — giving you a complete view of tenants, owners, and vendors.
Acrebook helps connect your property management software with CRM systems that centralize all communications and updates. Whether you use AppFolio or Buildium, we ensure data flows automatically between systems. This means no double entry, no missed updates, and no confusion about which version of a document is current.
When your CRM is set up correctly, you can easily track lease renewals, automate follow-ups, and manage maintenance requests without switching between tools. It also helps improve tenant satisfaction because communication becomes quicker and more consistent.
3. Digital Marketing That Works for YouAutomation doesn’t stop at accounting and management. Today’s property managers are using marketing automation tools to promote listings, follow up with leads, and measure campaign performance.
Acrebook helps integrate marketing and CRM systems so you can see which platforms deliver the best return on investment. We make it possible for you to track the full customer journey — from the moment a tenant clicks on a listing to the day they move in.
When your systems are connected, every click and inquiry automatically syncs with your CRM. This means less time managing data and more time focusing on qualified leads.
4. Reporting and Analytics Without the GuessworkMaking informed decisions in property management requires more than experience — it needs data. Automation tools gather key metrics from different sources, giving you a full picture of performance.
Acrebook’s reporting dashboards consolidate financial and operational data across your portfolio. You can track rent collection rates, maintenance response times, occupancy trends, and marketing results — all in one place.
This kind of visibility helps identify which properties need attention, where expenses can be reduced, and how to plan for future growth. Instead of reacting to problems, you can act on insights.
5. Virtual Assistance That Complements AutomationAutomation handles repetitive work, but some tasks still need human oversight. Acrebook’s real estate virtual assistants bridge that gap. Our trained professionals handle administrative work such as scheduling, responding to tenant inquiries, managing reports, and coordinating maintenance.
This combination of automation and virtual assistance ensures that no task is overlooked. It allows property managers to scale their operations without hiring full-time staff — maintaining productivity and reducing overhead.
How Acrebook Makes It SimpleAt Acrebook, we specialize in helping property managers get the most out of the tools they already use. Our team sets up, integrates, and maintains your systems so they run efficiently and securely.
Here’s how we help:

• Bookkeeping and CRM Support – We manage your accounting, reconciliation, and CRM setup so your finances and tenant records stay organized.
  
  
• Property Management Support – From tenant communication to maintenance tracking, we streamline your operations for better efficiency.
  
  
• Real Estate Virtual Assistants – Our trained assistants handle your administrative work remotely, helping you stay focused on strategy and growth.
  
  

With over a decade of experience in residential, commercial, and HOA property management, we understand how to align automation with real-world operations.
When your systems talk to each other, you save time, reduce errors, and build a business that runs more smoothly every day.
Halloween Special OfferThis Halloween season, Acrebook is offering property managers a chance to simplify their operations and save money.
Get 30% Off + a Free Consultation + One-Month Free Trial
Let our team audit your current systems and show you where automation can save time, money, and effort.
Visit www.acrebook.com to schedule your free consultation today.​

Many property managers and real estate brokers start out doing their own accounting. It feels practical — you know your business, you understand your numbers, and you think managing them yourself saves money.
But as your portfolio grows, what looks like “saving” can quietly turn into lost time, missed details, and compliance risks that cost far more in the long run.
Here’s why handling your own books might not be the best use of your time — and how outsourcing to Acrebook can turn accounting from a daily burden into a tool for growth.
​
1. Time Lost Is Money Lost:

Managing your own books means hours spent tracking receipts, reconciling accounts, and generating monthly reports. Those hours could be used to sign new clients, inspect properties, or improve tenant experience.
Accounting takes precision and consistency. Even small delays can snowball — one missed invoice turns into an inaccurate report, one forgotten entry creates confusion during tax season. The real cost isn’t just the time you spend on bookkeeping — it’s the opportunity you lose by not focusing on growth.
Acrebook takes these repetitive and time-consuming tasks off your plate. Our experts handle everything from data entry to monthly reconciliations so you can stay focused on managing and expanding your business.

2. Accuracy Risks That Add Up:

DIY accounting often starts simple — a spreadsheet here, a few receipts there. But as transactions grow, so do errors. Missing receipts, duplicated entries, or incorrect expense coding can distort your financial picture.
In property management, accuracy matters because every property operates like its own business unit. Rent, maintenance, taxes, and owner distributions must all be tracked correctly. A small mistake in one report can affect owner confidence or even breach compliance rules.
Acrebook’s bookkeepers are trained in AppFolio, Buildium, Rentvine, QuickBooks, TenantCloud, Rentec, and Xero, ensuring your accounts are structured correctly and fully reconciled. With automated systems and professional oversight, every number stays in place — and you get reports you can trust.


3. Compliance Is Not Optional:

Property management accounting isn’t just about balancing books. It involves trust accounts, owner statements, tenant deposits, and local tax rules. Failing to meet compliance requirements can result in fines, penalties, or audit issues.
When you’re managing it all alone, keeping up with changing financial regulations can be overwhelming. Outsourcing ensures you stay compliant while maintaining transparency.
Acrebook’s specialists monitor compliance requirements and maintain accurate records for every property you manage. We ensure your financial reports meet standards and are ready for review whenever needed.

4. The Cost of Doing It Yourself:

On the surface, DIY accounting looks “free.” But when you factor in the hours spent managing books, correcting errors, or reconciling mismatched accounts, it becomes expensive.
Consider this: if you spend 10 hours a week on accounting and your hourly rate is $50, that’s $2,000 of your time each month — time not spent growing your business. Add in the cost of potential errors or missed payments, and the total quickly rises.
Outsourcing your accounting to Acrebook provides immediate ROI. Our services streamline your operations, reduce administrative work, and help you make better financial decisions.

5. Outsourcing Builds Long-Term Stability:

When you outsource your accounting, you don’t just delegate — you upgrade. Acrebook provides a team of specialists who understand property management inside out. We tailor our services to fit your portfolio, whether you handle residential, commercial, or HOA properties.

You get accurate, up-to-date reports every month, clear cash-flow visibility, and expert advice to help you plan ahead. With automation and human oversight working together, you can scale confidently without worrying about what’s happening behind the numbers.

6. How Acrebook Adds Value:

At Acrebook, we support property managers and real estate professionals with more than bookkeeping. We help you integrate and optimize your systems so they work together.

Our services include:

• Bookkeeping and CRM Support – Keep your finances and client records organized and accurate.
  
  
• Property Management Support – Streamline communication, maintenance coordination, and reporting.
  
  
• Real Estate Virtual Assistants – Get reliable remote help for administrative and financial tasks.
  
  

With over a decade of experience across residential, commercial, and HOA management, our experts know how to set up and maintain accounting systems that fit your business — without the stress of managing them yourself.

When you partner with Acrebook, you’re not just outsourcing tasks; you’re gaining a process that runs smoothly, accurately, and in sync with your goals.

Halloween Special Offer — Scare Away Accounting Stress! This Halloween, let’s turn those messy spreadsheets and late reconciliations into something far less frightening. 👻

Acrebook is offering a limited-time treat for property managers ready to simplify their accounting:

30% OFF + Free Accounting Consultation + One-Month FREE Trial

No tricks — just a chance to clean up your books, stay compliant, and reclaim your time.

We’ll review your current setup, identify hidden risks, and show you how outsourcing can save hours every week while improving accuracy and control.

Don’t let accounting errors haunt your business — this offer disappears at midnight!
Visit www.acrebook.com to claim your Halloween discount today.

Property management and real estate businesses thrive on visibility. The more people who see your listings, the faster you close deals. But in a crowded market, visibility requires strategy — not just listings on a few platforms or occasional social media posts.
The truth is simple: your brand’s marketing decides how fast you grow, how many leads you attract, and how your properties are perceived. That’s why more real estate professionals are now turning to structured digital marketing — built around SEO, Google Ads, optimized listings, and engaging content — to bring in consistent results.
At Acrebook, we now help property managers and real estate professionals do exactly that. We combine digital marketing with property management insight to help your brand reach the right audience at the right time.

1. SEO That Attracts the Right LeadsSearch engines are where most property searches begin. But if your listings or business website aren’t optimized, potential clients may never find you.
Acrebook’s SEO services help your brand appear where it matters — in front of people actively looking for properties or management services. We focus on improving local visibility, keyword targeting, and content optimization so your listings appear in top search results.
By aligning SEO with your property management goals, you don’t just increase traffic — you attract visitors who are genuinely looking for what you offer.

2. Google Ads That Bring ResultsOrganic visibility takes time, but paid ads can drive immediate leads when executed properly. Google Ads allow you to target specific audiences based on keywords, intent, and location.
Acrebook sets up and manages campaigns that are data-driven and transparent. We focus on high-intent search terms like property management near me or homes for rent in [city] so your ads reach people ready to act.
Through performance tracking and conversion-focused landing pages, we make sure every click counts. Our goal is not just to run ads, but to help you see which campaigns deliver the best ROI — and continuously refine them for better outcomes.
For example, one of our clients saw a 40% increase in qualified leads after optimizing ad copy and targeting by location and property type. With the right adjustments, small campaigns can produce consistent, measurable growth.

3. Optimized Listings That Get Seen and SharedOnline listings are often the first impression potential tenants or buyers have of your brand. Poor photos, incomplete descriptions, or missing details can easily turn them away.
Acrebook helps improve how your listings perform through keyword-rich titles, structured descriptions, and visual presentation. We ensure that your listings are searchable, consistent across platforms, and easy to navigate.
We also analyze performance — tracking impressions, clicks, and inquiries — so you can understand which listings are driving engagement and which need refinement. When listings are properly optimized, occupancy rates improve and vacancies are reduced faster.

4. Social Media Content That Builds TrustSocial media is more than just posting pictures of properties — it’s a place to build credibility and communicate with your audience.
Acrebook creates and manages consistent content that reflects your brand’s values and goals. From short educational posts about renting and maintenance to behind-the-scenes stories of your team, social media becomes a bridge that connects you with your clients and tenants.
We help you identify the best-performing platforms — whether LinkedIn for B2B leads, Instagram for property visuals, or Facebook for community engagement.
In one recent campaign, improved post timing and simplified content structure led to a 65% boost in engagement and a noticeable increase in direct inquiries.

5. Integration with Property Management SystemsWhat makes Acrebook’s marketing approach unique is how it connects directly with your property management software.
We integrate marketing data with systems like AppFolio, Buildium, Rentvine, and QuickBooks, helping you track where your leads come from and how they convert. This means no more scattered spreadsheets or untracked ad spends.
When marketing and management tools work together, you can make informed decisions — whether it’s which listing platform works best or which campaigns drive the most tenant applications.

6. Why Acrebook?At Acrebook, we’ve spent years supporting property managers with bookkeeping, CRM setup, and operational support. Now, we extend that expertise to marketing — because we understand that property management is not just about operations, it’s about visibility.
Our services now include:

• SEO & Google Ads Management – Drive traffic and generate high-quality leads.
  
• Listing Optimization – Improve search visibility and engagement on every platform.
  
• Social Media Marketing – Build trust and communicate your value clearly.
  
• Bookkeeping and CRM Support – Keep your financial and client data accurate and connected.
  
• Property Management Support – Simplify tenant communication and daily operations.
  
• Real Estate Virtual Assistance – Get reliable help for administrative and marketing tasks.
  
  

With Acrebook, you get more than just marketing — you get systems that work together to build long-term growth.

Halloween Special Offer — No Tricks, Just Smart Treats!
This Halloween, it’s time to give your marketing a little magic. 👻
Acrebook is treating property managers and real estate professionals to a limited-time offer that’s sweeter than candy:
30% OFF + a FREE Marketing Strategy Consultation + One-Month FREE Trial
Here’s the deal — no tricks, no hidden costs, just a chance to make your real estate brand visible, efficient, and ready to grow.
Let our experts audit your current setup, fix what’s haunting your listings, and help you build campaigns that actually work.
🎯 Don’t let this offer vanish into the night — claim your treat before the clock strikes midnight!
👉 Visit www.acrebook.com to grab your Halloween special today.

1) Lead Capture and Initial Screening -
AI chatbots on websites or portals can answer questions, qualify
leads, and schedule tours 24/7, reducing wait times for prospects. - Automated tenant screening using AI
assesses credit, references, and rental history quickly, ensuring consistent criteria and reducing bias.
Implementation: - Deploy an AI leasing assistant for inquiries and scheduling. - Integrate AI screening with
your leasing portal and PSPs (credit bureaus, references). - Define transparent screening criteria and
escalation paths to human agents.

2) Property Viewing and Tour Management -
AI triages tour requests, suggests units based on tenant
preferences, and can conduct virtual tours with natural language responses. - Scheduling automation
optimizes tour loads and minimizes idle time.
Implementation: - Use AI-enabled scheduling to balance tours across the portfolio. - Enable virtual tours
with AI-guided Q&A to capture tenant interests for follow-up.

3) Lease Analysis and Pricing -
AI helps price units using market data, demand signals, unit features, and
lease terms, proposing optimized rent bands. - AI-powered lease comparison and portfolio analysis identify
favorable terms, inflation considerations, and renewal opportunities.
Implementation: - Integrate market analytics and comp data feeds to an AI pricing module. - Create
dashboards showing occupancy, renewal likelihood, and price elasticity by property.

4) Document Handling and Compliance -
AI-powered data extraction and OCR improve accuracy of lease
abstracts, obligations, CAM charges, escalations, and renewal terms, reducing manual entry. - Automated
generation of lease documents from templates ensures consistency and faster onboarding.
Implementation: - Implement an AI lease abstraction/documentation engine connected to your DMS or
PMS. - Use template-driven lease creation with automatic clause adaptation for different property types.

5) Renewals, Escalations, and Reminders -
Predictive analytics flag upcoming expirations, renewal
opportunities, and rent increase triggers; automated reminders keep teams proactive. - Automated renewal
workflows reduce churn by timely outreach and offer management.
Implementation: - Set up renewal pipelines with AI-assisted scoring of upgrade/renewal opportunities. -
Automate reminders and communications with escalation rules.

6) Operations and Portfolio Management -
​Centralized dashboards provide real-time visibility into
occupancy, vacancy risk, turnover costs, and performance by asset. - AI forecasts demand, maintenance
needs, and capital planning to optimize concessions and capex.
Implementation: - Build a portfolio-wide AI analytics cockpit with KPI dashboards. - Connect AI to
maintenance systems to anticipate service needs and optimize vendor scheduling.

Even when teams work remotely, strong coordination between departments is essential to ensure efficiency, safety, and quality property management. Here are some key strategies:

Centralized Communication Platforms
• Use unified tools like Microsoft Teams, Slack, or Google Workspace so that all departments --
leasing, maintenance, accounting, and operations — can share updates, files, and alerts in real time.
• Create dedicated channels for each property or department and one for cross-department coordination.
• Use status updates and tagging to ensure accountability and quick responses to maintenance or tenant issues.
Clear Protocols and Digital SOPs
• Develop and share standard operating procedures (SOPs) digitally so everyone knows their roles and responsibilities in property management.
• Keep SOPs in a shared drive for easy access by leasing, maintenance, and finance teams.
• Update them regularly to reflect new workflows, safety guidelines, or vendor coordination steps.
Virtual Daily or Weekly Huddles
• Schedule short video meetings between departments to discuss ongoing maintenance work orders or inspections, tenant or vendor issues, and any support needed from other departments.
• Regular virtual check-ins help teams stay aligned and maintain smooth operations even while working remotely.
Real-Time Task Tracking
• Use property management or project tracking tools like Asana, Trello, Monday.com, or Buildium to assign, monitor, and close tasks.

• Prevents delays and overlapping work between departments.
• Gives everyone real-time visibility into progress on maintenance requests, tenant move-ins, or
  vendor follow-ups.

Secure Data and Document Sharing
• Ensure all departments use secure, cloud-based storage for sharing property files, lease
documents, inspection photos, and invoices.
• Follow proper access permissions to protect client and tenant information.
• Train staff on data privacy and safe document handling practices.

Cross-Department Awareness and Training
• Organize short virtual sessions to help teams understand each department’s functions — for
example, how accounting depends on maintenance updates or how leasing coordinates with
operations.
• Builds teamwork and reduces miscommunication.
• Improves problem-solving when handling tenant or vendor issues.

Leadership and Feedback Loops
• Leaders should regularly gather feedback from teams about what’s working and what
challenges they face in coordination.
• Quick responses to workflow issues maintain team morale and efficiency.
• Encourages a culture of transparency and continuous improvement.

Time savings, operational efficiency, and increased tenant and owner satisfaction are all possible with the correct property management software. However, selecting the best platform can be difficult in 2025 because there are so many options accessible, including AppFolio, Buildium, Yardi, Rentvine, and TenantCloud.
Every day at Acrebook, we assist property managers in making the most of their software and accounting systems. We've observed numerous property managers make the same errors in software selection over the years. You can save money, time, and frustration by avoiding these traps.

Error 1: Selecting Software Without Identifying Your Needs
A common mistake that property managers make is jumping to a new platform simply because it's popular or other peers have recommended it. But every property management business is different. A small residential property management portfolio has completely different needs than a mixed-use commercial portfolio or an HOA. If you jump into a new software system without defining your priorities — accounting, maintenance tracking, owner reporting — you may invest in a system without knowing if it fits your business.

Error 2: Not Evaluating Scalability
Some property managers go with a software that works for them today and is not scalable as the portfolio grows. Switching your platform in the future may be costly and time-consuming. Always ask yourself the question, "Will this software still work for me if I double my portfolio over the next two years.

Error 3: Forgetting about accounting capabilities
One of the biggest mistakes people make is assuming that all property management software has the same capabilities. There is a lot of variation in software, especially when it comes to financial reports, bank reconciliation, and trust accounting. If you go with a property management software solution without having robust accounting tools, you could end up relying on multiple formats (separate systems) or spending additional hours cleaning up errors.
This is where Acrebook's virtual bookkeeping services comes in. Our team can integrate with any of the platforms (including AppFolio, Buildium, Yardi, Rentvine, QuickBooks and Xero) so that reporting and compliance with your financial records doesn't have as much error.

Error 4: Not thinking about training and support.
Property management software is a powerful tool when if you and your team know how to use it. Some managers choose various platforms without consideration of the level of customer support, onboarding or training available. A tool is only as good as your team's ability to successfully implement it.

Error 5: Only looking at price.
Of course price is important, but often times the cheapest solution is not the best. If you limit your search for software by price, you run the risk of limiting features, scaling options or you may fall into hidden fees. Instead, look at total value, what the software can do for you and your efficiency, time saved and growth.

How Acrebook is Help Property Managers Avoid These Mistakes

Since 2011 we at Acrebook have been helping property managers in residential, commercial, and HOA incorporates for over a decade. We support property managers to:

Evaluate software as it relates to your business and needs.

Set accounting software and systems up correctly to start with.

Manage secure bookkeeping in your platform.

Outsource financial aspects of your business to allow you to save time doing what you do best.

By choosing the right property management software combined with Acrebook's virtual bookkeeping services, you can worry less about the numbers and focus on growing your portfolio.

FAQ's for Property Management Software

1. What is the best solution for small portfolios?
Typically, Buildium is preferred for small to mid-sized managers; AppFolio is better for growing portfolios.

2. Is it possible to do bookkeeping right in property management software?
Yes, but it all comes down to the setup. A number of managers choose to have professional bookkeeping with Acrebook so that they know they are compliant and efficient.

3. If I want to switch software, is it easy?
It is possible, but moving your data can be difficult. This is why it’s important to consider software that will scale with your business.

4. Which platforms does Acrebook integrate with?
We primarily work with AppFolio, Buildium, Yardi, Rentvine, TenantCloud, Rentec, QuickBooks, and Xero.

5. How will I know my software is right for me?
If you are spending too much time on manual tasks, or fixing bookkeeping errors, it may be time to evaluate your software and workflows.

Final Thoughts:

Choosing the right property management software will be one of the most critical decisions you will make for your business. By being mindful of these five common mistakes — neglecting to identify needs, ignoring scalability issues, neglecting the importance of accounting, neglecting training, and focusing only on cost you can find a platform that truly helps you achieve your goals.

When you work with Acrebook and our accounting background, with the right platform, you will save yourself time, reduce errors, and maximize your investment.

​

Being a real estate business owner means having to juggle a lot of responsibilities: constant communication with clients, marketing/selling properties, completing paperwork, accounting duties, following up with clients, etc. For many agents and property managers - these moving pieces can become overwhelming, which is why hiring a real estate virtual assistant (VA) could be one of the best choices you could make in 2025.

A real estate VA can take care of repetitive & time-consuming functions in your role that give you much more time to focus on getting deals closed and growing your business.
At Acrebook, we provide virtual bookkeeping services for real estate professionals, but we also fully recognize the value that a VA can have in optimizing the day-to-day processes of real estate professionals.

Here are 20 tasks we think you should consider outsourcing to a real estate VA today.

1 Email Management and Inbox Management
Emails can be filtered, organized, and attended to. Emails from leads or clients can be prioritized and crucial messages can be selected through the system.
2 Scheduling Appointments and Showings
Clients can be scheduled for appointments and calendar management can be done for the client along with property showings.
3 Data Entry 
All information such as the CRM, lead databases and property files can be updated by Virtual Assistants and the information can be kept organized and updated.
4 Lead Generation
Research for leads can be done, lead lists can be created along with processes, and the information can be uploaded to the CRM system.
5 Social Media Management
On various platforms, posts can be scheduled, comments can be moderated, and engagement analytics can be observed on Facebook, Instagram, LinkedIn.
6 Listing Management
MLS listings can be updated, attributed to different syndication pages, and the accuracy of the details in the listing can be maintained.
7 Online Marketing
The ads set by the client can be run and the results can be tracked, results analyzed, and changes made if needed.
8 Client Communication
Clients can receive follow up emails, in addition to reminder texts, and the Virtual Assistant can handle all questions.
9 Prepare Contracts and Agreements
Your virtual assistant (VA) is able to draft and prepare documents, sending them to you for feedback, all without taking any time out of your day!
10 Transaction Coordination
VAs are able to handle all your deadlines, documents, and communications with escrow and closing.

11 Bookkeeping and Expense Tracking
Using QuickBooks, Xero, and AppFolio, and Buildium software, Acrebook assists in book management.
12 Market Research
A VA can collect and organize data about the area, including local trends, relevant properties, and neighborhood statistics.
13 Creating Marketing Materials
They can develop advertising property flyers, brochures, and property-focused email newsletters.
14 Virtual Tours and Media Coordination
VAs can schedule and manage the uploads of videographers and photographers and virtual tour uploads.
15 Website Updates
They can publish blog entries, edit website content, and keep the listings current.
16 Tenant Screening (for property managers)
Your VA can help with background checks, rental history and verification check calls.
17 Rent Collection Follow-Ups
They have the ability to issue reminders to the tenants, monitor the payments, and document the transactions.
18 Maintenance Coordination
VAs can record maintenance tasks, assign them, and monitor the maintenance afterwards.
19 Database Cleanup
They can delete duplicates, verify records, and maintain your CRM’s contact records to remove outdated information.
20 Reporting and Analytics
VAs are able to prepare reports weekly or monthly for leads, sales, and overall financial results.
Why Outsource to a Real Estate VA?
Delegate time consuming activities
Enhance customer engagement by responding more quickly.
Grow your business without the added expense of a full time employee.
Spend your time more efficiently focused on activities that drive profit like deal- closing and networking.
How Acrebook Supports Real Estate Professionals
Acrebook provides virtual bookkeeping services to real estate agents and property management companies. While your virtual assistant completes all the marketing, scheduling, and client tasks, our team ensures your financial documents are meticulously accurate, secure, and prepared for tax season.
We seamlessly integrate with AppFolio, Buildium, Yardi, Rentvine, TenantCloud, Rentec, QuickBooks, and Xero. Acrebook’s VA’s can help integrate your existing systems with proven bookkeeping, allowing for efficient and sustainable growth of your business.

FAQs about Real Estate Virtual Assistants
1. What is a real estate virtual assistant?
A real estate VA is a remote professional that performs administrative, marketing, and operational tasks in real estate businesses.
2. How much does a real estate VA cost?
The costs will vary depending on the experience of the VA and the tasks performed for you, but it is generally much less than hiring in-house staff.
3. Can a VA do bookkeeping?
Sure, but when it comes to bookkeeping for your real estate business specifically, a real estate bookkeeping practice like Acrebook can help to make sure it is done accurately and compliantly, as a real estate VA may not be lodging documents properly.
4. What is the difference between a general VA and a real estate VA?
A real estate VA has real estate-specific knowledge of processes, tools, and terminology that will enhance their productivity for agents and property managers.
5. How do I work with a VA and Acrebook?
First, you would hire a VA to assist you with administrating and overseeing your daily tasks. Second, you would set up a working relationship with Acrebook to assist you with financials. Together, you will have the support you need to scale your business.

Final Thoughts
Using a real estate VA can change the way you operate your business, whether it's scheduling, marketing, data-entry, bookkeeping support, or any task that frees up your time and allows you to concentrate on growing your business. By using Acrebook's virtual bookkeeping services and a VA, you can take care of both your operational, and financial, sides of your business.

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