How to Effectively Manage a Real Estate Portfolio of 20+ Properties: Must-Have Tools and Features

Managing a portfolio of 20 or more properties can be a complex task. To streamline operations and make informed decisions, savvy real estate owners are turning to technology. In this blog, we’ll explore essential features to look for in property management software and recommend some popular programs and apps that can help you effectively monitor and manage your portfolio.

Key Features for Effective Portfolio Management. When managing a large property portfolio, consider the following essential features in your software:

1. Property Characteristics Tracking:
   • Location: Easily map out where each property is located.
   • Acquisition Details: Keep records of acquisition dates and prices.
   • Property Size: Document the square meterage and other relevant specifications.
2. Document Management:
   • Upload and store essential documents related to each property, such as purchase agreements, maintenance records, and tenant leases, in a secure, accessible location.
3. Occupancy Monitoring:
   • Track current occupancy rates and tenant details for each property. This helps in assessing the overall health of your portfolio and identifying any vacancies quickly.
4. Income and Profit/Loss Records:
   • Maintain a historical record of income, ideally with real-time updates. Look for customizable profit and loss statements that can be generated per property to evaluate financial performance at a glance.
5. Renovation History:
   • Keep track of renovations and improvements made to each property, including costs and timelines. This information is valuable for both tax purposes and future investment decisions.
6. Reserve Management:
   • Monitor reserves built up for future repairs or renovations, ensuring that you are financially prepared for property upkeep.
7. Investor Tracking:
   • If you are slicing up property ownership among multiple investors, ensure the software can provide per-investor totals across multiple properties, simplifying financial reporting and distribution.

Recommended Tools and AppsHere are some popular property management software options that encompass these features:

• Buildium:
  Buildium offers comprehensive property management solutions, including tracking property details, tenant communication, financial reporting, and document storage.
• AppFolio:
  Ideal for larger portfolios, AppFolio provides features for online rent collection, tenant screening, maintenance requests, and detailed financial reporting.
• Propertyware:
  Tailored for property managers, Propertyware allows you to manage multiple properties, track occupancy, and generate customizable financial reports.
• TenantCloud:
  A user-friendly platform that allows you to manage properties, track income and expenses, and upload documents. It’s especially beneficial for smaller portfolios transitioning to larger management.
• Acrebook:
  Designed specifically for real estate investors, Acrebook offers tools for property management, investor tracking, and financial analytics, making it a solid choice for managing complex portfolios.

        For owners of 20 or more properties, effectively monitoring and managing your portfolio is crucial for long-term success. By utilizing property management software with the essential features outlined above, you can streamline operations, enhance communication with tenants and investors, and make informed financial decisions.

​         Investing in the right technology not only simplifies your day-to-day tasks but also positions you for growth in the competitive real estate market. Explore these recommended tools to find the best fit for your portfolio management needs!

Reach Out to Acrebook Today! 
​          If you're ready to streamline your property management process and effectively monitor your portfolio of 20 or more properties, don't hesitate to reach out to Acrebook. Our comprehensive tools are designed to simplify your operations, enhance communication with investors, and provide valuable insights into your portfolio's performance.
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Contact us today to learn how Acrebook can transform your property management experience! www.acrebook.com or mail us [email protected]