How to Track Credit Cards in AppFolio

Tracking credit cards in AppFolio is an important part of managing finances for property management. Here’s a step-by-step guide on how to do it effectively, along with how Acrebook Real Estate Solutions can help streamline the process.

1. Set Up Credit Card Accounts

• Log In: Access your AppFolio account.
• Navigate to Accounting: Go to the "Accounting" tab in the main menu.
• Add Account: Select “Add Account” and choose “Credit Card” as the account type.
• Input Details: Enter the necessary information such as account name, type, and balance.

2. Record Transactions

• Access the Credit Card Account: Click on the credit card account to view its details.
• Add Transactions: Use the “Add Transaction” button to record purchases, filling in the date, amount, category, and any relevant notes.
• Assign to Properties: Assign transactions to specific properties for better tracking.

3. Monitor Statements

• Monthly Reconciliation: Regularly reconcile your credit card account by matching AppFolio records with your credit card statements.
• Review Reports: Use the reports feature to generate financial statements and track expenses.

4. Set Up Reminders

• Due Dates: Set reminders for credit card payment due dates to avoid late fees.
• Transaction Alerts: Set alerts for high-value transactions or unusual spending patterns.

5. Utilize Reports

• Expense Reports: Generate detailed expense reports to analyze spending by category or property.
• Custom Reports: Create custom reports that fit your tracking needs.

6. Integration with Bank Accounts

• Link Bank Accounts: Link your bank accounts to streamline the reconciliation process.
• Import Transactions: Use automatic transaction imports if your credit card provider supports it.

7. Maintain Documentation

• Keep Receipts: Store digital copies of receipts for accurate record-keeping.
• Audit Trails: Regularly review your transaction history for discrepancies.

How Acrebook Real Estate Solutions Can help

 Acrebook Real Estate Solutions specializes in enhancing property management efficiency. Our services can complement your use of AppFolio by:

• Streamlining Financial Tracking: We offer tools and expertise to help you manage your credit card transactions seamlessly alongside other financial activities.
• Providing Expert Guidance: Our team can assist with setting up and optimizing your AppFolio account for better financial management.
• Custom Reporting: We help create tailored reports that give you insights into your spending and financial health across all properties.
• Training and Support: Our training sessions ensure you and your team can maximize the capabilities of AppFolio and stay compliant with best practices.

​By following these steps and leveraging Acrebook’s expertise, you can effectively track credit card usage within AppFolio, ensuring accurate financial management and reporting for your properties.