Top 20 Tasks to Outsource to a Real Estate VA

Being a real estate business owner means having to juggle a lot of responsibilities: constant communication with clients, marketing/selling properties, completing paperwork, accounting duties, following up with clients, etc. For many agents and property managers - these moving pieces can become overwhelming, which is why hiring a real estate virtual assistant (VA) could be one of the best choices you could make in 2025.

A real estate VA can take care of repetitive & time-consuming functions in your role that give you much more time to focus on getting deals closed and growing your business.
At Acrebook, we provide virtual bookkeeping services for real estate professionals, but we also fully recognize the value that a VA can have in optimizing the day-to-day processes of real estate professionals.

Here are 20 tasks we think you should consider outsourcing to a real estate VA today.

1 Email Management and Inbox Management
Emails can be filtered, organized, and attended to. Emails from leads or clients can be prioritized and crucial messages can be selected through the system.
2 Scheduling Appointments and Showings
Clients can be scheduled for appointments and calendar management can be done for the client along with property showings.
3 Data Entry 
All information such as the CRM, lead databases and property files can be updated by Virtual Assistants and the information can be kept organized and updated.
4 Lead Generation
Research for leads can be done, lead lists can be created along with processes, and the information can be uploaded to the CRM system.
5 Social Media Management
On various platforms, posts can be scheduled, comments can be moderated, and engagement analytics can be observed on Facebook, Instagram, LinkedIn.
6 Listing Management
MLS listings can be updated, attributed to different syndication pages, and the accuracy of the details in the listing can be maintained.
7 Online Marketing
The ads set by the client can be run and the results can be tracked, results analyzed, and changes made if needed.
8 Client Communication
Clients can receive follow up emails, in addition to reminder texts, and the Virtual Assistant can handle all questions.
9 Prepare Contracts and Agreements
Your virtual assistant (VA) is able to draft and prepare documents, sending them to you for feedback, all without taking any time out of your day!
10 Transaction Coordination
VAs are able to handle all your deadlines, documents, and communications with escrow and closing.

11 Bookkeeping and Expense Tracking
Using QuickBooks, Xero, and AppFolio, and Buildium software, Acrebook assists in book management.
12 Market Research
A VA can collect and organize data about the area, including local trends, relevant properties, and neighborhood statistics.
13 Creating Marketing Materials
They can develop advertising property flyers, brochures, and property-focused email newsletters.
14 Virtual Tours and Media Coordination
VAs can schedule and manage the uploads of videographers and photographers and virtual tour uploads.
15 Website Updates
They can publish blog entries, edit website content, and keep the listings current.
16 Tenant Screening (for property managers)
Your VA can help with background checks, rental history and verification check calls.
17 Rent Collection Follow-Ups
They have the ability to issue reminders to the tenants, monitor the payments, and document the transactions.
18 Maintenance Coordination
VAs can record maintenance tasks, assign them, and monitor the maintenance afterwards.
19 Database Cleanup
They can delete duplicates, verify records, and maintain your CRM’s contact records to remove outdated information.
20 Reporting and Analytics
VAs are able to prepare reports weekly or monthly for leads, sales, and overall financial results.
Why Outsource to a Real Estate VA?
Delegate time consuming activities
Enhance customer engagement by responding more quickly.
Grow your business without the added expense of a full time employee.
Spend your time more efficiently focused on activities that drive profit like deal- closing and networking.
How Acrebook Supports Real Estate Professionals
Acrebook provides virtual bookkeeping services to real estate agents and property management companies. While your virtual assistant completes all the marketing, scheduling, and client tasks, our team ensures your financial documents are meticulously accurate, secure, and prepared for tax season.
We seamlessly integrate with AppFolio, Buildium, Yardi, Rentvine, TenantCloud, Rentec, QuickBooks, and Xero. Acrebook’s VA’s can help integrate your existing systems with proven bookkeeping, allowing for efficient and sustainable growth of your business.

FAQs about Real Estate Virtual Assistants
1. What is a real estate virtual assistant?
A real estate VA is a remote professional that performs administrative, marketing, and operational tasks in real estate businesses.
2. How much does a real estate VA cost?
The costs will vary depending on the experience of the VA and the tasks performed for you, but it is generally much less than hiring in-house staff.
3. Can a VA do bookkeeping?
Sure, but when it comes to bookkeeping for your real estate business specifically, a real estate bookkeeping practice like Acrebook can help to make sure it is done accurately and compliantly, as a real estate VA may not be lodging documents properly.
4. What is the difference between a general VA and a real estate VA?
A real estate VA has real estate-specific knowledge of processes, tools, and terminology that will enhance their productivity for agents and property managers.
5. How do I work with a VA and Acrebook?
First, you would hire a VA to assist you with administrating and overseeing your daily tasks. Second, you would set up a working relationship with Acrebook to assist you with financials. Together, you will have the support you need to scale your business.

Final Thoughts
Using a real estate VA can change the way you operate your business, whether it's scheduling, marketing, data-entry, bookkeeping support, or any task that frees up your time and allows you to concentrate on growing your business. By using Acrebook's virtual bookkeeping services and a VA, you can take care of both your operational, and financial, sides of your business.

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